2021 Annual General Meeting
The 2021 Annual General Meeting will be held on Thursday, 20 May 2021 at 10.00 am (British Summer Time) at the offices of the Company at 22 Chapter Street, London, SW1P 4NP.
Arrangements for the AGM in light of COVID-19
Following the disruption to our 2020 AGM as a result of the social distancing measures implemented by the UK Government to manage the impact of the Covid-19 pandemic, our hope had been to welcome shareholders in person to our 2021 AGM. However, as set out in the roadmap out of lockdown announced by the UK Government on 22 February 2021, our expectation is that there will still be limitations on our ability to host the AGM with shareholders in attendance in person. As a result, shareholders may not be permitted to attend the AGM in person if they wish to do so or, if attendance at the AGM is permissible at the relevant time under Government Measures, it is likely to be restricted in terms of numbers. If shareholders are not permitted to attend the AGM because of Government Measures, the AGM will be limited to the minimum number required to form a quorum (which will be facilitated by the Company).
Accordingly, given the uncertainty, we strongly encourage shareholders not to attend in person. The Board is continuously monitoring the evolving nature of the situation and will ensure that arrangements at the AGM are in accordance with the latest Government Measures. Whilst the AGM is an important event for the Company, the health of our shareholders, workforce and officers is paramount.
The Board would normally welcome the AGM as an opportunity to meet shareholders in person and to listen to and respond to your questions in person. We are keen to hear your views, and to answer your questions on the business of the AGM. Shareholders may submit questions to the Board prior to the AGM by emailing the Company Secretary at firstname.lastname@example.org with the subject line “2021 AGM”. We recommend that you submit your questions as soon as possible and before 5:00pm on 11 May 2021 to enable us to respond to all questions before the deadline for submitting proxy forms.
As it may not be possible for shareholders to attend in person and cast their vote at the AGM, we strongly encourage all shareholders to vote by proxy and return it to the Company’s Registrars, Equiniti (for shareholders on the UK Register) and JSE Investor Services (for shareholders on the South African Register) as soon as possible and, in any event, by no later than 10:00 am on Tuesday 18 May 2021. The Board recommends that all shareholders appoint the Chairman of the AGM as their proxy to attend the meeting and vote on their behalf.
If Government Measures at the time of the AGM permit attendance in person by shareholders, any shareholders who wish to attend are strongly encouraged to advise the Company at least 48 hours in advance of the AGM by emailing the Company Secretary at email@example.com. Any such confirmation however shall not provide a guarantee that admittance to the AGM will be permitted where to do so would be in breach of Government Measures and/or where there is the need to protect the health and safety of all attendees.
We will continue to update shareholders on arrangements for the AGM, particularly as regards any relaxation of the Government measures. Shareholders are advised to check the website for updates.